Support for Boarding Expenses
J-DESC/JAMSTEC provides travel support for scientist who applied through J-DESC and was selected to the Science Party of IODP Expedition.
Application for J-DESC Support
i. When you receive the Invitation Letter, please forward it to the J-DESC Support Office.
ii. After replying to the invitation letter, please register your personal information and account information by the Registration Form1. If your affiliation changes after registration, please re-register immediately.
Support for Items Necessarry for Boarding
i. Physical Examination, Medical Certification and Inoculations
J-DESC only support for the items required from Science Operator of the expedition. There is no payment of transportation expenses related to these items.
Documents to be submitted;
- Invoice (Form 2) (original) *
※It is no problem that the invoices put together on one sheet. Please be sure to sign before send it. If the receipt is not issued electronically, please send the original. - Receipt for expenses incurred in issuing the vaccination certificate
- Receipt of medical examination and vaccination fee
- Receipt of insurance premiums for which you have enrolled as specified by your affiliated institution
ii. Passport and Visa Application
Passport issuance fees (for 5 years, if you do not have a passport), visa (including ESTA/ETAS) application fees, and related transportation expenses will be reimbursed.
Documents to be submitted;
- Receipt of Passport (only for 5 years) application fee (original)
- Receipt of Visa application fee (original)
- Travel expense application form (Travel Expenses Form) (「Travel Expenses Form」にリンク)
Travel Expenses for Boarding
Only essential items for participating in the IODP expedition will be paid based on the travel expenses regulations of the JAMSTEC. For Co-chief scientist, travel expenses related to attending the Pre-expedition (cruise) meeting are also supported.
Documents to be submitted;
- Travel expense application form (Travel Expenses Form) (「Travel Expenses Form」にリンク)
- Air ticket invoice and receipt
- E-ticket details
- Boarding pass stub (original) or boarding certificate
- Hotel receipt (original)
(*Accommodation fee is a stipulated amount, but if it exceeds this amount, it is possible to pay at the actual cost.) - Hotel detailed statement (statement that shows the accommodation fee for each day)
- Credit card statement when paying for the hotel bill
- Vehicle fee receipt (original) other than public transportation
- Receipts of transportation fees used overseas (original) or documents such as official websites that show the fees (*Tips are not paid)
- Business Trip Report (Form 3)
Notes；
- Accommodation fee includes accommodation fee, food and drink supplement, miscellaneous expenses associated with accommodation (service fee, tax, communication fee, etc.).
- The daily allowance includes food and drink supplement, communication fee, miscellaneous expenses, sheet fee and cleaning fee when boarding. Expenses other than accommodation, such as food and beverage charges, cannot be paid separately as accommodation expenses.
- The daily allowance while on board is not eligible for support.
- If there is a waiting period, accommodation and daily allowances can be paid. The cost of meals is included in them.
- If there are other expenses, please contact the J-DESC Support Office as soon as possible.
Where to submit documents
Please send the application form and electronic receipts by e-mail. Please mail the originals of receipts issued on paper.
Address: 〒237-0061
2-15, Natsushima-cho, Yokosuka, Kanagawa, JAPAN
JAMSTEC MarE3, J-DESC Support Office
〒237-0061
神奈川県横須賀市夏島町2-15
海洋研究開発機構 研究プラットフォーム運用部門内
J-DESC総合事務局
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