Travel Support for IODP Expedition and related activities

Overview

J-DESC/JAMSTEC provides travel support for the Science Party of IODP Expedition to advance the International Ocean Discovery Program (IODP) in Japan as described in the following chart. The support is for those who apply for the Science Party through J-DESC, and selected to the Science Party of IODP Expedition. J-DESC/JAMSTEC may not support the scientists who do not belong to Japanese institutions located in Japan or do not live in Japan for the period of each activity.

Notes:

Although JAMSTEC commissions the scientists to travel for the period of the expedition and related activities, be sure to have personnel management and disaster compensation by your affiliation throughout the travel period. Please DO NOT buy tickets before JAMSTEC commissions you. JAMSTEC will basically make a reservation for your international flight.

Supporting details and procedures

(1) Registration when selected to the Science Party

Those who are selected to the Science Party of IODP Expedition should submit the registration form to J-DESC Support Office.

Registration form	Submission
Registration Form (Form_1) Your personal information will be properly filed by JAMSTEC Personal Information Protection Rule.	J-DESC Support Office (provided by JAMSTEC) Email:

(2) Before IODP Expedition

Items	Contents	Needed documents
Physical Examination Documentation of Physical Examination Inoculations	Contents designated by the Implementing Organizations	Invoice (Form_2) Receipts and Fee Breakdown
Pre-expedition meeting （for Co-chiefs）	Transportation fee Staying costs Per-diem	Boarding tickets Receipts Report (Form_3)
Pre-cruise training >>Go to the detailed information	Transportation fee Staying costs Per-diem	Application for the Pre-cruise Training (Form_4) Boarding tickets Receipts Report on the Pre-cruise Traning (Form_5)

Following items for overseas travel are also supported.
*Passport application fee (5 years)
*VISA application fees and transportation fee

(3) IODP Expedition

Items	Contents	Needed documents
IODP Expeditions (including MSP Onshore Science Party)	Transportation fee Staying costs (except for the period on board) Per-diem (except for the period on board)	Boarding tickets Receipts Report (Form_3)

Following items for overseas travel are also supported.
*Passport application fee (5 years)
*VISA application fees and transportation fee

(4) After IODP Expedition

Items	Contents	Needed documents
Sampling Party	Transportation fee Staying costs Per-diem	Boarding tickets Receipts Report (Form_3)
After Cruise Work >>Go to the detailed information	Transportation fee Staying costs Per-diem	Application for the After Cruise Work (Form_6) Application for KCC Instruments Use (Form_7) Boarding tickets Receipts Report on the After Cruise Work (Form_8)
1st Post-expedition meeting (for Co-chiefs and invited scientists)	Transportation fee Staying costs Per-diem	Boarding tickets Receipts Report (Form_3)
2nd Post-expedition meeting	Transportation fee Staying costs Per-diem	Boarding tickets Receipts Report (Form_3)

Following items for overseas travel are also supported.
*Passport application fee (5 years)
*VISA application fees and transportation fee

Reporting obligation on the activities

The report should be submitted within two weeks after each activity.  The report will be on the J-DESC website and will be submitted to the committee.  Acknowledge IODP and JAMSTEC support when you publish on the scientific papers and inform of the title, name of paper, publish year etc of your scientific paper.

Personal Information Policy

Your personal information will be used only for travel support and properly filed by JAMSTEC Personal Information Protection Rule.

Contact

J-DESC Support Office
(is provided by JAMSTEC)
Tel: 045-778-5703
E-mail: