Travel Support for IODP Expedition and related activities

Overview

J-DESC/JAMSTEC provides travel support for the Science Party of IODP Expedition to advance the International Ocean Discovery Program (IODP) in Japan as described in the following chart. The support is for those who apply for the Science Party through J-DESC, and selected to the Science Party of IODP Expedition. J-DESC/JAMSTEC may not support the scientists who do not belong to Japanese institutions located in Japan or do not live in Japan for the period of each activity.

J-DESC_support

Notes:

Although JAMSTEC commissions the scientists to travel for the period of the expedition and related activities, be sure to have personnel management and disaster compensation by your affiliation throughout the travel period. Please DO NOT buy tickets before JAMSTEC commissions you. JAMSTEC will basically make a reservation for your international flight.

Supporting details and procedures

(1) Registration when selected to the Science Party

Those who are selected to the Science Party of IODP Expedition should submit the registration form to J-DESC/IODP Travel Support.

Registration form Submission
Registration Form (Form_1)
Your personal information will be properly filed by
JAMSTEC Personal Information Protection Rule.
J-DESC/IODP Travel Support
RSD/JAMSTEC
Email: travel_at_j-desc.org

(2) Before IODP Expedition

Items Contents Needed documents
  • Physical Examination
  • Documentation of
    Physical Examination
  • Inoculations
  • Contents designated by the
    Implementing Organizations
  • Invoice (Form_2)
  • Receipts and Fee Breakdown
Pre-expedition meeting
(for Co-chiefs)

 

 

 

  • Transportation fee
  • Staying costs
  • Per-diem
  • Boarding tickets
  • Receipts
  • Report (Form_3)
Pre-cruise training
>>Go to the detailed information
  • Transportation fee
  • Staying costs
  • Per-diem
  • Application for the Pre-cruise
    Traning (Form_4)
  • Boarding tickets
  • Receipts
  • Report on the Pre-cruise
    Traning (Form_5)

Following items for overseas travel are also supported.
*Passport application fee (5 years)
*VISA application fees and transportation fee

(3) IODP Expedition

Items Contents Needed documents
IODP Expeditions
(including MSP Onshore Science Party)
  • Transportation fee
  • Staying costs (except for the period on board)
  • Per-diem (except for the period on board)
  • Boarding tickets
  • Receipts
  • Report (Form_3)

Following items for overseas travel are also supported.
*Passport application fee (5 years)
*VISA application fees and transportation fee

(4) After IODP Expedition

Items Contents Needed documents
Sampling Party
  • Transportation fee
  • Staying costs
  • Per-diem
  • Boarding tickets
  • Receipts
  • Report (Form_3)
After Cruise Work
>>Go to the detailed information
  • Transportation fee
  • Staying costs
  • Per-diem
  • Application for the After Cruise Work (Form_6)
  • Application for KCC Instruments Use (Form_7)
  • Boarding tickets
  • Receipts
  • Report on the After Cruise Work (Form_8)
1st Post-expedition meeting
(for Co-chiefs and invited scientists)
  • Transportation fee
  • Staying costs
  • Per-diem
  • Boarding tickets
  • Receipts
  • Report (Form_3)
2nd Post-expedition meeting
  • Transportation fee
  • Staying costs
  • Per-diem
  • Boarding tickets
  • Receipts
  • Report (Form_3)

Following items for overseas travel are also supported.
*Passport application fee (5 years)
*VISA application fees and transportation fee

Reporting obligation on the activities

The report should be submitted within two weeks after each activity.  The report will be on the J-DESC website and will be submitted to the committee.  Acknowledge IODP and JAMSTEC support when you publish on the scientific papers and inform of the title, name of paper, publish year etc of your scientific paper.

Personal Information Policy

Your personal information will be used only for travel support and properly filed by JASMTEC Personal Information Protection Rule.

Contact

J-DESC/IODP Travel Support
JAMSTEC
Tel: 045-778-5295
E-mail: travel_at_j-desc.org

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